Cooperative Admissions Program Frequently Asked Questions

Purpose of the Cooperative Admissions Program: The Cooperative Admissions Program (COOP) is designed to assist 8th grade students and their families as the student seeks admission to Catholic high schools. The COOP program unites the participating high schools in a cohesive process which includes the centralized registration for, and administration of a high school admissions exam. The student’s results on the admission exam are shared with up to three participating Catholic high schools of the student’s choosing. The examination provides objective information about 8th grade students applying to the high school. In addition to the student’s admission exam results, high schools use the student’s grades from 6th, 7th and 8th grade and previous standardized testing results in making admissions decisions.

Admissions Examination: Beginning in Fall 2017, the Cooperative Admissions Program will use the High School Placement Test (HSPT®) as the COOP program’s admission exam.  The HSPT® is published by Scholastic Testing Services (STS) and has been used extensively throughout the nation for over fifty years for high school admissions purposes. The HSPT® provides national normative measures in the following cognitive and basic skills areas: verbal and quantitative skills, reading, mathematics, and language. Additional information about the HSPT® can be found at www.ststesting.com

Date and Registration Process for Admissions Exam: The Cooperative Admissions Program exam will be given on Friday, November 10, 2017 at various Catholic schools in northern New Jersey. Registration for the test is online at www.njcoopexam.org. The registration process opens on September 1, 2017. The online registration form must be completed by October 25, 2017.

Exam Fee: The fee for the admission examination is $65.00, nonrefundable, to be paid by credit card at the time of online registration.

Extended Time for Students with IEP/ISP Accommodations: The only accommodation made will be extended testing time. An Eligibility Form for Students Needing Extended Time is available as a separate document at www.njcoopexam.org.   Print the form, fill it out completely, and return it with a copy of supporting documentation to the name and address listed at the top of the form. All materials must be received by October 13, 2017.

High School Choices: Each student is entitled to choose three participating high schools to receive the results of their admission exam. Students will select these high schools before coming to the testing center. The School ID Code for each participating high school is listed in the Cooperative Admissions Program Student Handbook found at www.njcoopexam.org. On the day of the admissions exam, the student will enter the School ID Code for each high school he or she wishes to apply to on the exam answer sheet.   If School ID Codes are not entered, or if they are entered incorrectly, admission exam results will not be reported for that student. Students currently attending Catholic elementary school also enter a code for their current school that is found in the Student Handbook. Students attending Catholic school outside of the Archdiocese of Newark or the Diocese of Paterson should be sure to indicate their elementary school with the ID Code 997.

Exam Registration Confirmation: An email receipt confirming successful online registration will be sent from  support@njcoopexam.org.   Students registered to take the Cooperative Admissions Program exam will receive a Test Admission letter the week before the test date.  The test admission letter will indicate the test site, and the time at which students are to report for the examination.

Ninth Grade Applicant Record: In addition to the student’s admission exam results, high schools use the student’s grades from 6th, 7th and 8th grade and previous standardized testing results in making admissions decisions. Schools also consider a student’s record of attendance and conduct, as well as recommendations from teachers and/or principals.

Each applicant must have a completed Ninth Grade Applicant Record submitted to each of the high schools to which he or she is applying. The Ninth Grade Applicant Record form can be downloaded from www.njcoopexam.org. Parents are requested to complete the Permission for Release of Records section, the Student Information section, and the High School Choice section of this form before submitting it to the student’s eighth grade teacher, counselor, or principal. The Ninth Grade Applicant Record should be filled out after the conclusion of the first marking period of the student’s 8th grade year so that those grades are included on the transcript. The Ninth Grade Applicant Record and supporting documentation should be sent to each school to which a student is applying. When all requested information has been entered on the Ninth Grade Applicant Record form, a school official should make three copies of the form and mail one copy with supporting documentation to each of the high schools indicated in the High School Choice section of the form. The elementary school is responsible for making sure the designated high schools receive the completed Ninth Grade Applicant Record no later than December 4, 2017

Exam Result Notification: Parents/guardians of applicants will receive a Student Score Report detailing the applicant’s performance on the HSPT®. Catholic elementary schools will provide these score reports to parents/guardians of their students. Parents/guardians of students in public or private schools will have the score report mailed to their home by Scholastic Testing Services.  Parents/guardians will receive the Student Score Reports the week of January 8, 2018.

Admission Notification: Each high school subscribes to the following fundamental criteria for admission of candidates:

  1. successful achievement and effort as indicated by the official transcript of 6th, 7th and 8th grade marks with accompanying standardized test results
  2. satisfactory performance on the  admissions examination
  3. recommendation of the elementary school principal and/or 8th grade teacher
  4. successful completion of 8th grade
  5. record of satisfactory attendance and conduct

Many high schools have additional criteria for admission such as essays, required interviews, etc. Some schools require the completion of an application. Please consult with each school to which you are applying as to what additional items, if any, they require.

Those applicants whose scores and completed records have been received by the high school, will receive notification of their admission status on January 12, 2018.

Non-registered Applicants: Anyone who has not registered for the Cooperative Admissions Program exam by the required deadline (October 25, 2017) may take the test as a Walk-in Student on November 10th, at a test site that is not full. The extended time accommodation is not available for walk-in students.

Admission is not guaranteed at any site and there is an additional $25 walk-in fee.  The total fee for those taking the Cooperative Admissions Program exam as a walk-in is $90.00 ($65 exam fee + $25 walk-in fee). The $90.00 fee can be paid in cash, a bank check, or money order payable to NJCOOPEXAM. Personal checks will not be accepted. Check the web site www.njcoopexam.org for closed test sites. Test sites listed as “closed” are full and will not accept Walk-in students. Sites may become full with walk-in students on the test date and may close without notification.

Choose an open test site and call the test site as soon as possible and tell them that you want to take the Cooperative Admissions Program exam as a Walk-in student. Some sites will put you on a Walk-in list so you will be sure to be admitted. The student will be asked to fill out a Walk-in Application form before the test begins. This form will be available on www.njcoopexam.org beginning on October 26, and can be filled out and presented at the registration desk at the test site on testing day. Do not enter a Student ID number. See the “Selecting Your High Schools” section on page 7 of the Cooperative Admissions Program Student Handbook (available at www.njcoopexam.org). The student will need this information at the test site.

Make-up Test:  If you are a registered student with a test admission Student ID number and are unable to take the test for any reason on November 10, you do not have to call the school or the COOP Help Desk. You will have the opportunity to take a make-up test on Saturday, November 18, 2017.  Make-up testing sites will be posted on www.njcoopexam.org on November 10th. Beginning Monday, November 13, call the makeup test site where you plan to take the test and let them know that you registered for the Cooperative Admissions Program exam and will be taking the exam on the make-up testing day. Have your Student ID number (found on your test admission letter) ready if needed. Your test admission letter will admit you to any make-up site. There is a $10.00 make-up fee that can be paid in cash or by a check made payable to the make-up test site school. The extended time accommodation will be available only at selected make-up test sites as identified on www.njcoopexam.org.

Walk-in Students on the Make-up Testing Day: Anyone who has not completed the online registration for the Cooperative Admissions Program exam by October 25, 2017 (and therefore is not registered) and who did not take the test as a Walk-in Student on November 10th can take the exam on the make-up testing day (November 18th) as a Walk-in student.

Those who take the test as a Walk-in on the Make-up testing day (November 18th) must pay the $90.00 fee for Walk-in test takers ($65.00 exam fee + $25.00 walk-in fee) and the $10 make-up fee.  The $90.00 fee for Walk-in test takers can be paid in cash, a bank check, or money order payable to NJCOOPEXAM. Personal checks will not be accepted. The $10.00 makeup fee is separate from the test fee, and checks for this fee should be made payable to the test site school. Cash will also be accepted. The extended time accommodation is not available for walk-in students.

Registration for the Cooperative Admissions Program administration of the HSPT® is online at www.njcoopexam.org beginning September 1, 2017. Registration closes October 25, 2017. All questions regarding registration for the Cooperative Admissions Program exam should be directed to NJCOOPEXAM at support@njcoopexam.org or the COOP Help Desk at 888-921-2667. Documents and forms related to the Cooperative Admissions Program will be available online at www.njcoopexam.org.